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Friday, 24 August 2012 04:26

Templates, Guidance & Research Aides - Updated 20 September 2017

Written by  Administrator

In this section you will find templates and aides for recording all kinds of information for website submission and personal research.  If you can't find a template for something you would like to submit then please contact Teresa Lewis, Administrator.  The image selected is only an example and may be replaced by something more appropriate to the subject matter. 

All Templates may be downloaded either from the from the list at the very bottom of the page or from the link next to the category below.  We are in the process of changing the download option to the category section.  

Here you may find some useful images that can be included in document creation 

Template Subjects A-E

Accidents

Use for recording small accident reports in 50 year ranges eg. 1800-1849 or as a single larger report of an incident.           Download the Template Here

Administration Bond & Grants of Administration

For use when transcribing Grants of Administration by the Probate Courts where a person has died intestate or where no valid will has been found.           Download the Template Here

Advertising

Use for recording lists of small or single larger advertisments placed in Newspapers, Magazines and advertising paraphernalia                Download the Template Here

Animal Tales

Use to record items of interest about the animals of a parish either as a set of small reports or as a larger single item                  Download the Template Here

Apprentices

Use for recording individual records of apprenticeships.  This is basic information and should not be used for apprenticeship indentures.  The lead text may be altered to suit the industry or organisation placing the apprentices.               Download the Template Here

Articles of Clerkship

Use for recording lists of those registered to become Articled Clerks                   Download the Template Here

Assisted Emigrants

Use for recording details of those individuals who took advantage of the Assisted Emigration Programme during the mid 1800s                Download the Template Here

Associations, Clubs and Societies News

Use for recording items about Clubs and Friendly Societies from News Reports etc.                   Download the Template Here

Bankruptcy 

Use for recording items regarding individual and company bankruptcies                  Download the Template Here

Banns

When submitting banns transcriptions please use the template provided here.  Please do not add or delete columns.  If you feel other columns should be included please let the Admin Team know and an updated version will be uploaded.  Where columns are not required please leave these blank and the administration team will remove anything that is not required.                 Download the Template Here

Baptisms

When submitting baptism register transcriptions please use the template provided here.  Please do not add or delete columns.  If you feel other columns should be included please let the Admin Team know and an updated version will be uploaded.  Where columns are not required please leave these blank and the administration team will remove anything that is not required.                 Download the Template Here

Bastardy Examinations 

There are two templates for this item.  The first is a for recording an index of examinations for the parish.  The second is a text document to record an individual detailed examination.                

Download the Template Here (Individual)               Download the Template Here (Index)

Births, Deaths, Marriages Notices

See under Family Notices

British Red Cross Volunteer Aid Detachment Record

This item can be used to record details of voluntary service during WWI etc.                 Download the Template Here

Buildings

See Under Land & Buildings

Burials

When submitting burial register transcriptions please use the template provided here.  Please do not add or delete columns.  If you feel other columns should be included please let the Admin Team know and an updated version will be uploaded.  Where columns are not required please leave these blank and the administration team will remove anything that is not required.           Download the Template Here

Business and Markets News

Use for recording livestock and commodity sales reports from local newspapers                    Download the Template Here

Celebrations

Use for recording village get togethers and celebrations such as balls, birthday parties, wedding receptions etc.  The image may be changed to suit the subject.                  Download the Template Here

Cemetery or Churchyard Memorial Stones Survey

This maybe used to record the vital information found on headstones and grave markers in cemeteries and churchyards.  It is not really suitable to record the entire inscriptions.                    Download the Template Here

Census Miscellaneous Lists

This may be used to records those lists of heads of households, church surveys etc, tax list assessments                  Download the Template Here

Census Templates 1841-1911

When submitting census transcriptions to the site we would be very grateful if you would use the provided templates. At some stage in the (we hope) not too distant future we will be developing a searchable database of all the records published on the site. To enable this to happen we will need all the entries to be entered in the same manner. Which includes the estimated year of birth column. Without this the system will not add the searchable information to the correct columns. Once a census is completed send the spread sheet to the administrator who will convert it to pdf format and will check that headings and footers contain the correct information. Your copyright will also be added to the completed document. Many thanks for your cooperation.                  

Download the Templates Here:-      1841          1851           1861          1871          1881          1891          1901          1911

Census Transcribing Tips

See Aides, Guides & Tips Section

Church Memorial Tablet Transcription

This document can be used to record the memorial tablets found in churches, chapels etc.                   Download the Template Here

Church News

This template should be used when transcribing items relating to the parish church or clergy of the church.  News items sometimes can be found in the local papers as Ecclesiastical Intelligence.         Download the Template Here

For other religious denominations see under Non Conformity

Confirmations Template

This item can be used to record lists of church confirmation ceremonies.                 Download the Template Here

Coroners Bills

Use to record the coroners bills approved at the quarter sessions                 Download The Template Here

Coroner's Inquest Reports

The document provided can be used in two ways:- As a basic list of reports available for the parish (short reports as described in local newspapers) or as a more comprehensive description of a single report.          Download the Template Here

Cricket Match

Use for recording newspaper reports and scoreboards on local cricket matches            Download the Template Here

Crime Reports

Please use this template for recording all kinds of Crime & Punishment News related items.  It is recommended that this kind of transcript if just small snippets should be split into year groups such as 1700-1749, 1750-1799, 1800-1849, 1850-1899, 1900-1949, 1950-1999, 2000-Present.  Should the article be a court case or Bastardy Examination it can be used for a single item.          Download the Template Here

Crime - Wilts Quarter Session Calendars 

Use to record lists of summary convictions in the various quarter session courts             Download the Template Here

Domesday Book

For transcribing the entry relative to the parish from the Domesday Book                  Download the Template Here

Education News & Reports 

Use to record snippets and longer stories about schools and education in the parish                 Download the Template Here

Electoral Register/Voters Lists Extracts

Use for recording the electoral lists and voters lists available from different sources                  Download the Template Here

Employment

Please use this template for recording anything related to employment, work, retail or commercial enterprise.  The image may be changed to suit the article.  If using for small items of less than 6 lines please submit in batches of 50 year periods such as 1700-1749, 1750-1799, 1800-1849, 1850-1899, 1900-1949, 1950-1999, 2000-Present                   Download the Template Here

Enclosure Awards

Use for transcribing the various inclosure award document transcripts.  The layout may be altered to fit the style of document being transcribed.                  Download the Template Here

Entertainment

Use for recording reports about the village fetes, theatre, concerts, musical shows etc.               Download the Template Here

Template Subjects F-J

Family Notices

Please use this template for recording all kinds of family notices such as birth, marriages and death notices. Can also be used to include things like birthdays, funeral announcements, anniversaries etc.  It is recommended that this kind of transcript should be split into year groups such as 1700-1749, 1750-1799, 1800-1849, 1850-1899, 1900-1949, 1950-1999, 2000-Present.                   Download the Template Here

Gazetteer Entry

Use this template to record the entry for a parish in encyclopaedias etc.                   Download the Template Here

Groups, Sports Team, Organisation Members

This document is a basic table document to record the members of any sporting team or interest group.  The table can be adapted to include other information by adding or renaming columns.  There is space beneath to write text additions and photographs can be added by using the insert picture option in the document drop down menus           Download the Template Here

Hair Powder Tax

Use for recording lists of Hair Powder Tax Payers                 Download the Template Here

Incumbents List

This template may be used to record a list of clergymen who have served within a church                  Download the Template Here

Indenture

Use for transcribing legal land related documents                     Download the Template Here

Inquest Reports

See Coroners Inquest Reports

Template Subjects K-N

Land & Buildings

Please use this template for recording items relating to land and buildings such as fires, property sales, council highways notices etc.  It can be used for lengthy single reports or for smaller multiple items.  It is recommended that the latter kind of transcript should be split into year groups such as 1700-1749, 1750-1799, 1800-1849, 1850-1899, 1900-1949, 1950-1999, 2000-Present.

Land Tenure Transfer 

Use for recording transfer of land and over conveyancing items such as deeds etc.

Last Will & Testament

Use to record a full will or an extract whether proved or unproved.

Legacies & Benefactions for Charity Template

Use to record details of legacies and bequests to various charities within the parish - e.g. Almshouse, Education, Clothing for the Poor, Apprenticeships etc.

Marriage License

Use to record a grant of license to marry.          Download Template Here

Marriage License Bonds

Use to record lists or an index of marriage bonds

Marriages Templates

When submitting marriage register transcriptions please use the template provided here.  Please do not add or delete columns unless a third or fourth witness column is required.  Where columns are not required please leave these blank and the administration team will remove anything that is not required.

Medical License (Directory Entries)

Use for recording Medical License Grants 

Military

Please use this template for recording items relating to the military, war, conflict etc.  It can be used for lengthy single reports or for smaller multiple items.  It is recommended that the latter kind of transcript should be split into year groups such as 1700-1749, 1750-1799, 1800-1849, 1850-1899, 1900-1949, 1950-1999, 2000-Present.

Military - Casualty Biographies

Please use this item to record individual casualty details or as a complete parish Roll of Honour

Military - Chelsea Pensioners Lists

Use for recording In and Out Pensioners of the Royal Hospital Chelsea                Download the Template Here  

Military - Muster Rolls

Use for recording Muster Rolls (Army lists)

Non Conformity

This template may be used for recording news items or articles relating to religious denominations other than those related to the parish church.  This would include Catholicism, Baptists, Methodist and any other places of worship within the parish.

Template Subjects O-T

Obituary Templates

This can be used for recording a single long obituary (8 lines or more in font 12) or for multiple obituary recording (this can be added to and reloaded at anytime) it is intended for use with smaller obituaries of less than 8 lines).  It is suggested that multiple recording should be split into year blocks of 50 years e.g. 1800-1849 etc.

Organisations, Groups, Sports Team Members

This document is a basic table document to record the members of any sporting team or interest group.  The table can be adapted to include other information by adding or renaming columns.  There is space beneath to write text additions and photographs can be added by using the insert picture option in the document drop down menus

Parish Church

Seen under Church

Parish News

Use for recording historical news items relating to a parish that cannot be categorised elsewhere. 

Parish Strays Index

This document is meant for recording those entries that are found for people from a particular parish and who have migrated to other parts of the county or further afield from where they were born. The column headings are those which will be gathered into the searchable data base when established.

People News

Use for recording items about groups and individuals if not suitable for other categories

Poor Law, Charity and Workhouse

This template should be used when recording items from Newspapers regarding the workhouse, charities, settlement orders etc.  The template may be adapted to suit the content.  It is recommended that this kind of transcript should be split into year groups such as 1700-1749, 1750-1799, 1800-1849, 1850-1899, 1900-1949, 1950-1999, 2000-Present.

Population Figures

A template for the recording of population figures from many sources but mainly the ten yearly census returns.  The template can be adapted to include other statistics such as acreage, male/female population etc.

Prison Admissions and Discharge Registers

Use for recording lists of prisoners committed to or discharged from various prisons such as Devizes, Dorchester, Fisherton Anger, Gloucester and Reading

Probate Inventory of Estate Template

Use to record an inventory of assets of a deceased person for Probate purposes

Probate & Estate Notices

Use to record newspaper requests for debtors and creditors to a deceased's estate to allow probate to be complete.  Also can be used to record a summary of probate printed in newspapers.

Property Sales and Lets

Use to record individual building sales or as a combination of smaller newspaper advertisements in 50 year batches eg. 1800-1849

Protestation Return 

Use to record the list of names attached to the Protestation Return of 1642-1642

Rate Book

Use to record the names from various kinds of rate books available

Removal Orders

Use to record lists or removal orders under the poor law acts

Roll of Honour Biographies 

Use this template to record short biographies of Casualties of War 

Roll of Honour/War Memorial Templates

Use for recording details from plaques etc.  Available for WWI and WWII.  Can be adjusted to accomodate other information available

School Admissions Register

Use to record the school admissions registers

Settlement Examinations/Removal Orders

This can be used to record items in overseers accounts books etc

Sports Teams, Organisations, Groups Members

This document is a basic table document to record the members of any sporting team or interest group.  The table can be adapted to include other information by adding or renaming columns.  There is space beneath to write text additions and photographs can be added by using the insert picture option in the document drop down menus

Trade Directories

When submitting any trade directory to the site wherever possible please use the attached template.  The coat of arms is a basic one for Wiltshire so this template can be used for Post Office, Kellys, Slaters, Gillmans or any other directory you come across.

The University of Leicester hold several digitised copies of Wiltshire directories that you can freely transcribe and Teresa Lewis has copies of many directories and can send you your relevant page for transcription.

If the directory separates gentry from traders then it is possible to copy the table a second time and replace the detail.  Don't worry if the table doesn't fit the text.  This will be amended by the administrator to fit.  It is important to put names in the table where possible as this will then enable the column information be picked up for the searchable database when it is launched.

 

Template Subjects U-Z

Voters Lists

See under Electoral Registers

War Related News Items

Use to record snippets of news for war time 1914-1918 etc or for single items relating to the war periods

War Time Fund Raising

Use to record items of interest with regard to fundraising

WWII Civilian Deaths Index

Use to record lists of individuals who were killed by enemy action during WWII.  This also includes those who died in POW Camps

Weather Related News Items 

Use to record news reports about weather related items 

Will

See Last Will & Testament

Wills Index Template

Use for submitting the index extracted from the list held at WSHC (Wiltshire Wills)

Wilts Quarter Sessions Calendars

See under Crime

Workhouse Related News

Use for recording Workhouse or Poor Law related items 

Family History Research Aides

Aides

BMD Quarter Search 

This is a handy tool for keeping check on which quarters you have searched for your information                Download the Document Here

Birth, Marriage and Death Certificate Requirement Sheet

This is a handy sheet for keeping track of certificates you need to order from the registration offices or General Register Office                  Download the Document Here:-  Births          Marriages          Deaths    

Census Search Sheet

This is a document that can be used to record complete households whilst searching the census for possible family links.                 Download the Document Here

Chapman Codes

This is a useful list of internationally recognised county codes for the UK and Ireland

Correspondence Tracking Sheet

Useful sheet for keeping track of letter sent and replies received for your own family history research                Download the Document Here

Direct Ancestor Check Sheet 

A novel way of buildings stats about your family and also to keep track of what information is missing.  Key in some basic details and see the Yellow Stats lines change.             

Family History Information Confirmation Sheet

A useful guide to keep track of basic information required for individuals in your family tree           

Family History Questionnaire

An aide to gathering information from family members          Download Document Here

Family History Timeline

This item has been compiled to show how different events in history may have impacted on your ancestors            Download Document Here

Handwriting

An aide to assist the decipehering of old documents.           Download the Document Here

Index Recording Sheet

A collation sheet for those researching their family history to keep track of what records have been searched and when

Individual Comparison Sheet

A useful aide to assist when deciding which of two persons with the same name is the correct person you are seeking

Transcribing Tips for the OPC Project

Cut off Dates for Transcribing

Notes and suggestions for acceptable publication dates when transcribing for the Project

General Transcribing

Some tips on transcribing items for the website

Transcribing Census

Individual Guides for transcribing each of the census returns for 1841-1911

Transcribing Trade Directories

A guide to transcribing trade directories, telephone books etc 

Using Material from Other Sources

A guide to using information from other sources such as Wiki sites and other media such as newspapers, books, CD's etc.

Word & Spreadsheet Documents

A guide to using word documents and spreadsheets for the web site

General Information

What is a Parish?

A guide to what could be considered a parish and how it relates the the OPC Project

 

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